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Time Management Information |
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Get More Done at Your Office: Focus on These Eight Areas for Increased Productivity
Your productivity depends on good tools and effective environments, and on using them both well. It can be overwhelming to get your office into shape and still get your work done. Try attacking one of these areas each week. Pick one where you can make a positive change right now, to keep you motivated. Task Lists. These should be the centerpiece of your organizing system. Make lists for errands, expenses, phone calls, computer tasks and desk tasks. Create more detailed lists for your projects and ideas. Projects can have some steps fleshed out here, and ideas that you're not ready to work on have a holding spot so they're not forgotten. Work the lists everyday, skimming down each one and prioritizing daily as things change. This is a flexible, fast system that eliminates the need for physical reminders on your desk. Calendar. Use your calendar only for actual appointments, not for lists of errands (see above). This includes appointments with yourself to work on projects. Committing that time in your date book means it's as important as other appointments you make. It helps you avoid squeezing your work in between the demands of others. Email. What if you didn't check it first thing in the morning? Would the world come to an end? Once you start checking it, even if you turn off the reminder icons and sounds (which I recommend), it's hard not to get caught up in threads. The beginning of your day can be an emailess, phoneless oasis for you to think through projects, make plans and do other tasks that benefit from extended, focused thinking. Phone. It's usually not practical for people to ignore their phones during business hours. But you can make your phone calls more productive by getting to the point of the call right away. Alternatively, make an appointment for a specific day and time to call someone back so you can schedule in that time and be prepared for the call. Inbox. Even if you work for yourself and there's no one to fill the inbox but you, it's a handy item to have. Use it to hold any items that you haven't decided what to do with yet. Write yourself quick notes when you don't have time to jot down a task in your planner. Fill it with business cards and scribbled notes you come home from events with. Don't let it be a catchall graveyard. Take time regularly to go through your inbox, make decisions, assign actions and empty it. Desk Layout. Rule of thumb: stuff you use all the time should be close by and stuff you don't can be farther away. Reserve desktop real estate for computer, phone, inbox and other supplies you use everyday. Make sure you leave room to work comfortably. If you prefer to have things out, use a credenza behind your desk for those piles. Computer Set Up. If your desk is mainly your computer, you can similarly group and organize items. Geographically separate documents from programs from downloads on your desktop. Keep documents in folders just as you would in a file cabinet and browse your operating system's file index to locate them. Also, just as with paper, never label your folders "Miscellaneous"! Meetings. A meeting without a specific agenda is usually a waste of time. Meetings are most productive when only the people who need to be there are, they know what they're doing and they leave with a clear idea of what to do next. Does the meeting need to happen at all? Can the same result be achieved with a phone call or two? If you are required to attend meetings, make sure you know what's expected of you before you leave, and by when. Claire Tompkins specializes in simple, efficient systems to help people be more productive, more easily. Before figuring out how to do something better, ask why you're doing it at all. Got to http://www.clairetompkins.com to find out more. Contact her at Claire@clairetompkins.com and 510-535-0856.
MORE RESOURCES: How to avoid procrastination with better time management University of Colorado Boulder Boost Your Productivity: 8 Essential Tools for Efficient Time ... Travel Market Report Hate working weekends? Try a time tracker Nature.com 20 Elapsed Time Activities Teaching Expertise Customers Rank UKG #1 in Time and Payroll Business Wire 10 REALLY Free Project Management Software – Complete Guide ... Hilton Head Island Packet NCCU athletes shine in the game and the classroom Campus Echo Online All women should follow time management in Ramadan The Hans India The 5 Enemies of Effective Time Management The Good Men Project Integrated robotics direction seems well-matched to the time Logistics Management Program gives mental health help to Utah farmers, ranchers FOX 13 News Utah "I guarantee you, the majority of stars in my time wanted to play" - Karl Malone speaks for his era about load management Basketball Network Why design thinking is a critical skill for today's business leaders ... The Business Journals Brandywine psychology major balances academics, athletics and ... Pennsylvania State University Kayak Technician (Seasonal/Part-time) Axios Charlotte What three high schoolers have to say on the transformative impact of youth apprenticeships Brookings Institution Project Driver - Zambia ReliefWeb Job: Recreation Clerk (P/T) Hazlet Township USACE announces Cecil M. Harden Lake Shoreline Management ... lrl.usace.army.mil Are We Nearing the End of Baseball? Psychology Today CCTC robotics team competes - The Tribune | The Tribune Ironton Tribune Is Your Workplace Culture Contributing to Employee Presenteeism? Credit Union Times A Comprehensive Study exploring Enterprise Time Management ... Los Alamos Monitor The Book for a World That Is Running Out of Time The Atlantic How Client Conversations Can Turn Tax Season Into Opportunity ... CPAPracticeAdvisor.com Draganfly Reports Record Annual Revenue for 2022 GlobeNewswire Michael Mendes, San Francisco Entrepreneur and Philanthropist, Launches Business Coaching Firm EIN News Engineering career ‘in the blood’ for AME recipient Flight Safety Australia 2 Reasons to Buy Mastercard and 1 Reason to Wait The Motley Fool Digital Marketing Manager Pedestrian TV Jobseeker divides by walking out of interview after 35 minute wait Yahoo Finance Australia Ishan's job hunter tips part one: acing your job interviews University of Alberta The art of timeboxing The Edge by TAG Heuer Women in tech: Tatiana Rahal, MD at talabat UAE Gulf Business How To Stop Wasting Your Life New Trader U Derek Gebhard: the Three Year Flamingo OurSports Central It’s Julio Rodriguez’s world. Everyone wants to be part of it The Seattle Times PA to the Vicar, St Barnabas Kensington Diocese of London Calendar Troy Record Effective time management tips and benefits The Business Journals Area Director Vagabond Missions Steubenville OH Catholic Diocese of Pittsburgh Daily Habits of Successful People New Trader U Marketing Executive - Events & Touring Pedestrian TV > U.S Department of Defense Blackhawks coach Luke Richardson reflects on first season: 'This is ... Chicago Sun-Times What it takes to get into IBA, DU The Daily Star How To Prepare For Government Jobs At Home? Times of India Companies woo women back to strengthen talent pool The Economic Times First Citizens to Acquire Failed Silicon Valley Bank From FDIC The New York Times Impact of COVID-19 on Orthopedic Residents Performance | AMEP Dove Medical Press Game Preview #74: New Jersey Devils @ New York Islanders All About The Jersey 6 Tips for Better Time Management ReadWrite Time Management Tips for College-Bound High School Students U.S. News & World Report Time management for musicians hypebot.com Time Management for Sales Managers - HFA Home Furnishings Association 6 Time Management Tips for Accountants CPAPracticeAdvisor.com Improving Your Time Management for Better Mental Health | U.S. ... U.S. News & World Report |
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